The Pension box should be checked for ANY employee or priest who receives a 401k or 403b voluntary, match or base employer contribution, including employees or priests who only receive the base contribution & employees who work less than 20 hours weekly & do only voluntary contributions.
Total Annual Lay 401k & Priest 403b Contributions appear in Box 12 on the W3. Check to be sure employee total contributions are correct.
After your last payroll has been uploaded into Who’s Where – Run a Who’s Where Report to check that your Who’s Where payroll data is the same as your payroll data.
Click on Reports tab
Payroll Record Detailed
Employee Filter – Employees (Including Terminated)
Filter Date – Check Date
Start Date – 01/01/20xx
End Date – 12/31/20xx
Included Fields: check mark the following
- Employee Type
- Scheduled Weekly Hours
- Average Hours Per Week
- Gross Pay
Included Deductions: check mark the following
- Lay 401k Voluntary
- Priest 403b Voluntary
Export to Excel: (SCROLL TO BOTTOM FOR THIS OPTION)
- Sort by Employee Type
- Note any corrections that need to be made – you can make these corrections under the Employee tab
- Total 401k or 403b contributions & Total Gross Pay for each employee are provided
- Cross Reference these Totals with your Year to Date Payroll Journal for each employee
- THE DAYFORCE PAYROLL 401k & 403b VOLUNTARY TOTALS MUST MATCH YOUR PAYROLL JOURNAL TOTALS FOR SEC 401K COMPLIANCE