Chancery Billing and Adjustment Information
for Welfare Benefit Plan Premiums, 
401K, 403B & Lay Frozen Pension Contributions
 


Billing Report Schedule Links:

Disabled Scheduled Billing Reports:  These continue to be an issue. Please check that your scheduled reports are enabled before you commit payroll. From the Hamburger Menu go to: Reporting>>Reports>>click on the 2nd tab – Schedules and enable any reports that no longer have a check mark in the column on the far right “Schedule Enabled”.  You will need to open the report and click on the Disable setting to change it to Enable. If you do not receive any of the scheduled reports please check that all reports are enabled. Contact Peg Ellington to ask for a copy of any missing reports. Give her the name and date of the missing report.

Welfare Benefit Billing Process:

Dayforce Billing Report:  AKC – Semi Monthly Billing Report

  1. Each Location Administrator should have this report scheduled to run on the 11th of each month at 11:45 pm. 
    Instructions to schedule billing reports in Dayforce
  2. The totals on this report will be split in half and used to create two invoices :
    1.  1st half of the month invoice will be sent to you by email around the 13th of the month
    2. 2nd half of the month invoice will be sent to you by email around the 26th of the month

Welfare Benefits Billing Adjustments for Errors & Omissions:

  1. If you find errors or omissions in your AKC – Semi Monthly Billing Report, communicate those issues to Maura Dodson (Chancery HR) or Peg Ellington (Chancery Accounting).  They will update the employee’s benefit elections to reflect the proper premiums for future payrolls.
  2. An Adjustment Spreadsheet will be created to correct these errors or omissions on your next welfare benefit invoice. You will receive a copy of this spreadsheet.
  3. Prepare a “Quick Entry” on your next payroll to add or subtract employee payroll deductions and employer payroll expense to correct your year-to-day payroll reports to reflect the correction of the errors or omissions.  For help with this, contact Patty Dickinson (Chancery HR).

 401K – 403B Billing Process:

Dayforce Billing Reports

AKC – 401K-403B First Half Schedule Report

  1. Each Location Administrator should have this report scheduled to run on the 15th of each month at 12:00 am. 
    Instructions to schedule billing reports in Dayforce 
  2. The totals on this report will be used to create an invoice which will be sent to you by email around the 16th of the month.
  3. Your 401K-403B employee contributions and employer match and discretionary contributions for pay dates from the 1st through the 15th populate the file that is sent to TIAA on the 15th to provide TIAA with total contributions by employee.
  4. The Dayforce billing report and the TIAA detail report should agree.  We reconcile these reports prior to funding the TIAA contributions to ensure that what we collected from your pay group is what is being sent to TIAA.

AKC – 401K-403B Second Half Schedule Report

  1. Each Location Administrator should have this report scheduled to run on the last day of each month at 12:00 am. 
    Instructions to schedule billing reports in Dayforce 
  2. The totals on this report will be used to create an invoice which will be sent to you by email around the 2nd of the following month.
  3. Your 401K-403B employee contributions and employer match and discretionary contributions for pay dates from the 16th through the last day of the month populate the file that is sent to TIAA on the last day of the month to provide TIAA with total contributions by employee.
  4. The Dayforce billing report and the TIAA detail report should agree.  We reconcile these reports prior to funding the TIAA contributions to ensure that what we collected from your pay group is what is being sent to TIAA.

401K-403B Billing Adjustments for Errors & Omissions:

  1. If you find errors or omissions in your AKC – 401K-403B Scheduled Reports, these cannot be corrected by adjustments done at the Chancery, but must be corrected through your Dayforce payroll activity in order for the file to TIAA to reflect the corrections for each employee.
  2. To correct these errors or omissions, prepare a “Quick Entry” on your next payroll to add or subtract employee 401K or 403B voluntary deductions and employer 401K or 403B expense to correct your year-to-date payroll reports.  This will then update the next TIAA file and the next billing report.
  3. To ensure that future payroll activity is correct, please contact Maura Dodson (Chancery HR) or Peg Ellington (Chancery Accounting) with any errors or omissions you find. They will add or remove, as appropriate, the 401K-403B deduction and earnings election codes assigned to the employee’s record so future payroll reports, TIAA files, and billing reports are correct.

Lay Frozen Pension Billing Process:

Dayforce Billing Reports

AKC – Lay Frozen Pension Invoice 15th of month

  1. Each Location Administrator should have this report scheduled to run on the 15th of each month at 12:00 am. 
    Instructions to schedule billing reports in Dayforce 
  2. The totals on this report will be used to create an invoice which will be sent to you by email around the 16th of the month. The calculation of the Lay Frozen Pension contribution is based upon gross wages of all employees on your payroll, excluding priests. Billing does not rely on the employee having the “AKC Lay Frozen Pension” earnings assigned on their Dayforce record; however, in order to tie your payroll reports to the billing reports, the AKC Lay Frozen Pension earning should be on all employee records, excluding priests.

AKC – Lay Frozen Pension Invoice Last day of month

  1. Each Location Administrator should have this report scheduled to run on the last day of each month at 12:00 am. 
    Instructions to schedule billing reports in Dayforce 
  2. The totals on this report will be used to create an invoice which will be sent to you around the 2nd of the following month.  The calculation of the Lay Frozen Pension contribution is based upon gross wages of all employees excluding priests.  It does not rely on the employee having the “AKC Lay Frozen Pension” earnings assigned to their record. 

Lay Frozen Pension Billing Adjustments for Errors & Omissions:

  1. If you find that the Lay Frozen Pension amounts on your payroll reports do not agree with your Lay Frozen Pension Billing Report or your invoice, you probably have an employee(s) who does not have the “AKC Lay Frozen Pension” earnings election code assigned to their record.  You can review this in Dayforce>MyHR> Payroll Elections.  Contact Maura Dodson (Chancery HR) or Peg Ellington (Chancery Accounting) to correct your employee record for future payroll reports.  Changing the Payroll Elections screen will not correct this issue.
  2. Prepare a “Quick Entry” on your next payroll to add or subtract employee payroll deductions and employer payroll expense to correct your year-to-day payroll reports to reflect the correction of the error or omission.
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